Executive Assistant
Eligibility Requirements:
Be between 18 and 30 years of age at the start of the employment period;
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act, or international student* for the duration of the program;
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations; and
Will not be holding another Canada Summer Jobs position at the same time.
Roles & Responsibilities:
Acting as a point of contact for the Co-Executive Director, staff, volunteers, and external partners
Answering general email inquiries, and forward to applicable staff when necessary
Scheduling meetings, both one-on-one and involving multiple people both within and outside of the organization. Consider multiple staff calendars when scheduling meetings.
Keeping the Co-Executive Director schedules up to date by adding events, meetings, and other engagements to their Google Calendar.
Taking minutes during meetings in a clear and concise manner, and maintain digital organization of meeting minutes in the Organization’s Shared Google Drive
Spearheading meetings on behalf of the Co-Executive Director
Sending Co-Executive Director weekly email updates if and when they are away
Organizing Shared Drive of the Organization, keeping files sorted in accordance with standard operating procedures
Writing correspondence on behalf of the Co-Executive Director
Running errands on behalf of the Co-Executive Director or other staff, such as mail or minor purchases.
Taking dictation on behalf of the Co-Executive Director
Summarizing notes on behalf of the Co-Executive Director
Making phone calls on behalf of the Co-Executive Director
Other
Understanding of the organization, its purpose, history, policies and programs
Represent the organization in a professional and congenial manner in videos and in meetings
Delegation or sharing of duties with others as necessary
Other duties as required or assigned
Qualifications:
Exceptional written and verbal language skills
Previous administrative experience
Assets:
Experience working in a similar role or organization
Bilingualism in English and French
To Apply:
Please apply via our hiring form here by April 5, 2024 at 11:59 PM EST. Early applications are strongly encouraged.
Note that we will only accept applications via the hiring form and not over email. If you are in need of any accommodations throughout the hiring process, please contact admin@greencareer.ca.
We thank all who have applied, but note that only successful applicants will be contacted.
